Click the Finer Control button to display the lower region of the panel. This allows you to:

Click the OK button to use these settings for the next call. Or, to save these settings as default, click Save, then click the OK button.

This is the area into which you place icons of the people or groups that you want to call. You can place icons on the list in few different ways:

This is the field into which you type the names of people and groups that you want to call. If you type multiple names, separate them with a space or a comma. After you've finished typing the names, press the <Enter> key.

If you type the name incorrectly, a message appears telling you that the name is unrecognized.

This is the field into which you can type the subject of the call. For example, if you're going to review the design for a new software product, you might type “design review” in this field.

You can find out the subject of the call before answering. To do so, place the cursor over the caller's name, then click the left mouse button. A window appears. It shows the subject of the call and the list of participants. Click Don't Answer to ignore the call; click Answer to join the call.

Select an icon on the calling list, then click the Remove button to remove that icon from the list of people you're going to call. The icon is highlighted yellow when it's selected.

The View button is active when you select an icon in the calling list. Select a user icon, then click the View button if you want to see a business card that contains information about the user. Select a group icon, then click the View button if you want to change a group—add or remove a person—or rename the group. In this case, when you click the View button, the Group View window appears.

Open the PeoplePages tool by clicking on the yellow phonebook icon in the calling window. PeoplePages is a phonebook style of program that stores user icons and allows you to drag any of these icons into the InPerson calling window or onto your desktop. Another one of its useful features is a Find mechanism to help you search for people's icons. Use the Help in the PeoplePages for instructions.

The Expand button is active when you select a group icon in the calling list. When you click the Expand button, the group icon disappears; it's replaced with an icon for each person in the group. You can add icons to or remove icons from the list without changing the original group.

For example, suppose you have a group named Design Team that contains five people. Select the group icon, click Expand, and you see five user icons in the calling list. If you want to exclude one person from today's call, select the icon, and then click Remove. The icon disappears from the calling list. You haven't modified the group named Design Team; it still contains five people.

If you want to make a permanent change to the group, click the View button instead of the Expand button. See “Making a Permanent Change to a Group” for instructions.

Prior to an important meeting, you might go to the conference room and write notes on the whiteboard or set up some equipment. The Authoring... button lets you prepare for a desktop conference. When you click Authoring..., the conference window appears. The whiteboard is open so you can prepare sketches before inviting people to participate in the conference.

The Clear button empties the calling list. It is equivalent to selecting all the icons, then clicking Remove. Click Clear if you want to make a new list of people to call.

After you've made a list of the people you want to call, press the Call button. The phone begins to ring. The ringing stops when a person answers the call. If the person is unavailable, a message appears telling you that the call couldn't be completed and giving you the opportunity to leave an electronic mail message.

If a person does not answer your call, you can quit the call by clicking the Hang Up button.

Click the Close button when you want to close the calling window. Closing the window doesn't empty the calling list or the subject field. Whatever appears in these fields when you close the window will be there when you re-open the window.

The message list automatically appears on the calling window if you have been invited to a call, and that call is still in progress. It shows an icon and a brief message for each call. To join a call, place the cursor over the icon, then double-click the left mouse button. A conference window appears and you are connected to the call.

The Group menu contains three commands: “List Groups,” “Clear,” and “Save.”

The Tools menu contains two commands: “Ring control panel...” and “Call preferences panel.”

Click the Finer Control button to display the lower region of the panel. This allows you to:

Click OK to apply these settings to the current call and exit the Call Control Panel.

The Hold button is equivalent to the “Hold” command on the Call menu. See Figure 2-5. Click this button to temporarily stop all incoming and outgoing audio and video. The Hold button turns red and a blind labeled “Hold” appears over your video display. You can't see or hear other participants and they can't see or hear you. When you are ready to participate in the call again, click the Hold button again.

Figure 2-5. The Hold button.

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Note: If you answer another conference call while you're participating in a conference, you are automatically put on hold. This allows you to answer the other call without disrupting the existing conference.

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The privacy button is equivalent to the “Privacy” command on the Call menu. See Figure 2-6. Click it if you don't want other participants to see or hear you. You can still see and hear them.

Figure 2-6. The Privacy button.

The freeze video button is equivalent to the “Freeze video” command on the Call menu. See Figure 2-7. Click it if you don't want other people to see a video display of you, or if you want to show a physical object to other people in the conference. The other participants can still hear you, and you can still see and hear them.

Figure 2-7. The Freeze Video button.

The Shelf button is equivalent to the “Shelf” command on the Call menu. See Figure 2-8. Click it if you want to display the shelf. When you want to close the shelf, click the button again. See “Placing Icons on a Shared Shelf” for details on using the shelf.

Figure 2-8. The Shelf button.

The Whiteboard button is equivalent to the “Whiteboard” command on the See Figure 2-9. Call menu. Click it if you want to display the whiteboard. When you want to close the whiteboard, click the button again.

Figure 2-9. The Whiteboard button.

The Call menu contains eight commands:

The “Hold” Command

The “Hold” command is equivalent to the Hold button on the toolbar. Choose this command to temporarily stop all incoming and outgoing audio and video. A checkmark appears next to the command, the Hold button turns red, and a blind labeled “Hold” appears over your video display. You can't see or hear other participants and they can't see or hear you. When you are ready to participate in the call again, choose the command again.

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Note: If you answer another conference call while you're participating in a conference, you automatically put the initial conference on hold. This allows you to answer the other call without disrupting the existing conference.

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The tools menu lists commands you use to control panels:

The File menu appears when you open the whiteboard. It contains commands you use to open, save, and print whiteboard files.

The Edit menu appears when you display the whiteboard. It contains commands for selecting, copying, and deleting objects.

The “Delete” Command

The “Delete” command is equivalent to the <Back Space> or <Delete> keys on the keyboard. It removes selected objects from the page.

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Note: You cannot paste objects that have been deleted using this command. If you want to delete an object and paste it elsewhere, use the “Cut” command.

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The “Delete Page” Command

Turn to the page that you want to delete, then choose “Delete Page.” That page and all of the sketches on it disappear.

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Note: Be careful when deleting pages; you cannot retrieve a page once you have deleted it. If another participant is drawing or typing on the page, he might lose a portion of the text or drawing when you delete the page.

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By default, when you press the left mouse button and drag, you draw on the whiteboard page. See Figure 2-10. If you want to move, delete, or change the appearance of an object, click the Select tool. Now when you click on objects, you select them. When you press the mouse button and drag, you draw a dotted selection line. Anything touched by or enclosed within the selection line is selected. Selected objects are marked by a gray shadow.

Figure 2-10. The selection tool.

The pencil tool is selected by default. See Figure 2-11. You use it to make freehand sketches. To switch to another drawing tool, place the cursor over tool, then click the left mouse button.

Figure 2-11. The pencil tool.

The line tool lets you draw simple, straight lines. See Figure 2-12. Place the cursor over the tool, then click to select it. When you press the left mouse button and drag the cursor, you create lines instead of freehand drawings.

Figure 2-12. The line tool.

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Note: Press the <Shift> key to draw a straight horizontal, vertical or 45-degree angle line.

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The arrow tool lets you draw lines with arrowheads on the end. See Figure 2-13. Place the cursor over the tool, then click to select it. When you press the left mouse button and drag the cursor, you create arrows instead of freehand drawings.

Figure 2-13. The arrow tool.

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Note: Hold down the <Shift> key to draw a straight horizontal, vertical or 45-degree angle arrow.

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The circle tool lets you draw circles and ovals. See Figure 2-14. Place the cursor over the tool, then click to select it. When you press the left mouse button and drag the cursor, you create circles instead of freehand drawings.

Figure 2-14. The circle tool.

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Note: Hold down the <Shift> key to draw only circles.

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The rectangle tool lets you draw squares and rectangles. See Figure 2-15. Place the cursor over the tool, then click to select it. When you press the left mouse button and drag the cursor, you create rectangles instead of freehand drawings.

Figure 2-15. The rectangle tool.

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Note: Hold down the <Shift> key to draw only squares.

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The whiteboard provides three different tools for taking snapshots. Place the cursor over the photo icon, then press the left mouse button. You see a menu with three choices: “Snap Window,” “Snap FromScreen,” and “Snap Video.” See Figure 2-16.

The whiteboard provides four different line styles—from very thin to very thick. See Figure 2-17. Place the cursor over the line style icon, then press the left mouse button to see a popup menu of line thicknesses. Choose an item from the menu. Notice that the icon changes to reflect the current selection.

Figure 2-17. The menu of line thicknesses.

The color palette lets you choose from one of nine colors. See Figure 2-18. Place the cursor over the palette icon, then press the left mouse button. Choose a color from the popup menu that appears. Notice that the palette icon changes to show the current color. Any new objects you create will be in the same color.

Figure 2-18. The color palette.

The whiteboard provides four different text styles. See Figure 2-19. Place the cursor over the “A”, then press the left mouse button. Choose a style from the menu that appears. Any new text you type will be of this style.

Figure 2-19. Font choices.

Click the New Page button to add a new page to the end of the whiteboard file. See Figure 2-20. A new tab appears in the page display area; you move to the new page. See “Working with Pages” for more information on whiteboard pages.

Figure 2-20. The New Page button.

The page display area shows a tab for each page in the whiteboard. See Figure 2-21. You can click a tab to move from one page to another, or double-click to bring everyone in the conference to the same page. If the tab you want to click on isn't visible, place the cursor over the stack of unnumbered tabs, then press the left mouse button to display a menu of page numbers. Choose a number and you move to that page.

You can also use the tabs to see which page another person in the conference is on. The person's cursor appears on the tab of the page she is viewing. The tab only shows one cursor; if multiple people are on a page, you will not see all of their cursors.

Figure 2-21. The tabs for changing pages.